Q.38 Write a ‘ letter of reference’ for your subordinate executive who wishes to submit it to his perspective employers overseas. (2007-08)
Ans. To Whom So Ever It May Concern
Mr. Prithvi Raj s/o Mr. Arlok Ranjan, working as H. R. Executive officer, for last 1 year in this firm. He is a very hard working, a goal achiever and well-disciplined officer. I never found any thing during his stay which may go against his moral, Character or integrity.
I wish him all the success in his life.
Place- Delhi
Date 21.2.2008 S. Natarajan
Designation M.D
Name of firm
Q.39 Write a report for the up gradation of the library of your institute to be submitted to the visiting team from AICTE. (2007-08)
Ans. This library was established in the year 1990 and 10,000 visitors. At present following is the data of present status.
No. Books- 80,000
Fully computerized
No of staft –15
Sections- 7
Generator backup
Photocopying facility
Our library is running successfully for last 17 years, and now it has got a collection of large no. of books on wide subjects. We have seven sections and all the records and details are computerised. We have got adequate number of staff. Our infrastructure has not only sufficient reading storage space but also generator and photocopy facilities. A large number of visitors are coming to the library and members are now up to 500.
We are planning to upgrade the library further. We want to establish Engineering sections this year. For establing new section the building of library to be extended by 100 square meters. Now reading table, chairs and racks are required. Besides that some furnishing items like carpets and layers are also required, the Internet facility are also to be extended in new section. Once the building work is finished books and periodicals are to be subscribed. The total cost of work would be as under.
Building work 8,00,000/¾
Furniture: 2,00,000/¾
Finishing: 1,50,000/¾
Books: 2,30,000/¾
Internet: 1,40,00/¾
Thus, in order to facility the graduate classes and studies it would be of great help to students if we could establish a new Engineering section with your help. The institute through its own resources can manage 5,00,000/. Rs. It is expected that a loan of Rs, 3,00,00/ can be arranged from some financial intuitions. If the institute can get Rs, 7,30,00/ in form of grant help we can establish this section next year.
This institute was established in 1988 and got AICTE approval in 1990. Initially only polytechnique and medical classes were established, since then his institute has developed into a renewed college all over. Now graduate engineering classes are started and got students and enrolled too.
Q.40 Draft a quotation for selling digital language laboratory system as a manager of a firm to the director/principal of an engineering college in U.P. invent details. (2008-09)
Ans. To,
The principal
A B C Engineering college
Pratapgarh
Respected Sir,
Subject quotation of digital language laboratory system
As required by you ride your letter ref……..dt……..we do ………. Submit our quotation for supply of digital language laboratory system which is Rs. 10 lacs any including all the thanking you and assuming you
of our services at all times.
Your faithfully
(Manager L.M.N. Company)
Q.41 Write a complaint Letter to the sales officer to Videocon Company for, supplying two air conditioner for your office while you had ordered for two air coolers. (2007-08)
Ans.
To-
The Sales Officer
Videocon Company
Allahabad.
Ref- Supply of air coolers
Sir,
Kindly refer to my letter No. 248 Dated 28 Dec. 2005 regarding to the supply of two air cooler but you have supplied two air conditioner in place of air coolers.
You are requested to make necessary arrangements to replace the air conditioner by air coolers as the earliest. The shifting charges must be paid by Videocon Company.
Date. Sincerely
28. Dec. 2005 Ravi Sharma
Ravi Electronics
Q.42 Mention any five practical tips for writing a letter of enquiry, and in the light of these tips write a letter of enquiry to Knowledge Evolution Media (KEM) Pvt. Ltd. Ghaziabad, which is a software and media company, regarding a specific software for your establishment.
(invent the necessary details yourself). (2008-09)
Ans. Five tips for writing a letter of enquiry: -
1. One may write a letter of enquiry asking information about the size, quantity, shape, colour etc.
2. If the time factor is important, the date by which the delivery of goods, or the completion of work, is to be made should be clearly stated.
3. The terms and conditions regarding such matters as transportation charges, taxes, guarantee etc. should be decided beforehand.
4. In order to make a letter of enquiry courteous, one can begin with such expressions as -
“We wish to buy ..........”
“We request you to inform us .........”
“Kindly let us know .............”
“We hope to hear from you ......”
5. Letter of enquiry should be concise, clear and complete. for ex.
“With reference to your advertisement of 3 august, 2008, we request you to inform us .......”
Letter of enquiry
Institute of language and mass communication
Shivpuri Road, Gurgaon
Ref: EM/3
Knowledge Evolution Media
(KEM) Pvt. ltd., Ghaziabad
Dear Sir,
We refer to your advertizement in the Business News of August 2009. We are interested in knowing more details concerning the new software of digital language lab of your company. We, therefore, request you to make us an offer for one language and communication skill lab software with technical details and instructions.
Your price is to include transportation
Kindly let us hear from you soon.
Your faithfully
(X.Y.Z.)
Purchasing Officer
Q.43 With reference to an advertisement in The Hindustan Times, write a letter to M/s HINDUSTAN Cables Ltd., Calcutta, enquiring the price, terms of sales, etc. (2009-10)
Ans. The General Manager (sales)
M/s Hindustan cables Ltd.
Calcutta
Sub : Enquiry for the price list of cables.
Honourable Sir;
Re : Your price & terms of sales.
Having come to know from your advertisement, in the Hindustan Times dated ..................... We require the details of your, terms of sales as well as the list of current price. To enable us to place our order for supply, at an early date.
Thanking you
Your Faithfully
SP (P) Ltd.
Q.44 You have recently joined a company as a technical expert. Write a report to the Managing Director regarding the need of improvement of the communication system in the company. (2009-10)
Ans. To : The Managing Director
From : M.K. Mitra (Technical Expert)
Date : 21/07/2010
Subject Improvement of the Communication System in the Company.
Observation: -
Personally checked all departments of the company and found most of them are affected from disturbances in communication system.
Reasons: -
The networking wires are quite old. Some of them were found disconnected. Besides the machines are worn out and in such condition as can not be repaired.
Recommendations: -
1. The old machines are needed to be replaced with new ones which should be equipped with latest technology.
2. The wires should to be changed.
3. An expert system administrator should be appointed to make the system more effective.
M.K. Mitra
(Technical Expert)
Q.45 Write a job application for the post of a software engineer in a reputed firm.
(2009-10)
Ans. Application for the post of software engineer :
Santosh Raut July 21 - 2009
R 64 C Panjubi bagh
New Delhi
The Director HR
(Jayant Rajan)
Knowledge Evolution Media Pvt. Ltd.
Gaziabad
Sir,
Refer your advertisement for an software engineer in Times of India dated 19 July 2009.
I have all the prerequisite to qualify for the said post and inspired to join your esteemed organisation. During my graduation I did my project work in the field of software which could be useful to your organisation.
I am sure that my work would be recognised by you. Once I am given opportunity to be interview.
Your faithfully
(Santosh Raut)
Enclosure ! Resume
Q.46. Write a technical proposal for building a Seminar Hall equipped with latest audio-visual gadgets. (2011 - 12)
Ans. A technical proposal for building a seminar hall.
Introduction -
Date: January 23, 2011
To: Mr. M. M. Malviya, Head S.R. International College
From: G. K. Rao, Director (C. S. Department)
Subject: Proposal for building a seminar hall equippied with latest audio-visual gadgest.
Purpose: This is a proposal for building a seminar hall equippied with latest audio-visual gadgets in the premises of S. P. International College.
Summary: We have organized different types of seminar in our college. We have a seminar hall but it is very short and it has no facilities of latest audio-visual gadgets. The present proposal is for building a seminar hall in the college so that the students will be able to get good knowledge.
Cost Estimate:
Raw material : 2,00,000
Equipment : 5,00,000
Contingency : 50,000 .
Total : Rs. 7,50,000
Q.47. Distinguish between Project and Report writing. What is the use of data survey/collection in writing of Report and Project ? (2011 - 12)
Ans. Project: -
A project is a formal report, prepared by a professional at the completion of his project work. In this formal document, he records all the data and also his analysis and findings in objective style. It takes greater time than report. Project can be prepared by a group. It covers only selected aspect of the work. The most important part of a project report is its presentation of findings so that it can effectively convey its message to the persons concerned.
Report: - A report means to carry back to someone who was not present the description of an event. A report generally means to give an account of something seen, heard, done etc. It should be concise. Irrelevent description should be avoided It is an official document that present facts their analysis and decisions and recomdations derived on the basis of facts/data collected by an individual. A report is, thus the watch word of modern Industrial world. All professional like engineers, scientiest prepare their report that helps the executives in decision-making.