Q.15 Write short note on Report and its significance to Engineers. (2008-09)
Related Questions -
Q. What is technical report? Mention the importance of technical reports to professionals. (2012 - 13)
Q. What is technical report? What is its use for engineers? (2013 - 14)
Q. Define technical report. Differentiate between formal and informal report writing. (2013 - 14)
Ans. A report is an official document that presents facts, their analysis and decisions and recommendations derived on the basis of facts/data collected by an individual. A report is, thus, the watchword of modern industrial world. All professionals like engineers, scientists prepare their report that helps the executives in decision-making. The significance of report to engineers can be summed up in below listed few heads :
· Reports reflect the competence of an engineer at work.
· Reports help in solving problems and taking decisions.
· Reports serve as a good feedback since oral feedback is not sufficient.
· Reports serve as major measures of progress and success of an organization.
· Reports enable the engineers to communicate to their superior with greater confidence and accuracy.
· Reports sharpen the analytical acumenship of the engineers.
Ex. You have recently joined a company as a technical expert. Write a report to the managing director regarding the need for improvement of the communication system in the company. (2009-10)
Ans. The Managing Director,
M/S ABC (Pvt.) Ltd.
New Delhi
Respected sir;
Sub : Report regarding the improvement of the communication system in the company.
With due respect, I bey to submit here under my opinion / report on the above mentioned subject.
To improve the productivity of the company the need to improve the communication system of the company is essential. To modernization in communication facilities helps on every steps of progress because we must compelete the race of promotion to survive in international / Multinational market, for which our every step must be in planed way. Hope the matter will be considered by the management / Board
with regards.
Faithfully
B. C. Ray.
Q.16 What is a ‘business proposal’ ?
Related Questions -
Q. Define Technical Proposal. (2012 - 13, 13 - 14)
Ans. The word proposal is derived from the verb ‘propose’ that means ‘to offer or put forward for consideration, as a suggestion, plan or purpose’.
A proposal is often defined as a plan or scheme that persuades its readers to accept the writer’s idea. Proposals are often written by one firm as a response to a request from another firm or the government for the solution to a problem. Sometime proposals are written in order to secure contracts for firms. The proposer urges the firms to accept the idea or to fund equipment purchases or research.
Proposals are also commonly written by state and local governments. Public agencies and industries also write the proposal. Teachers of colleges and professors of universities often write proposals in order to procure financial help to support research.
Q.17 Write the importance of proposals.
Ans. Proposals can be made by individuals or organizations with some specific purpose.
· A proposal is a persuasive presentation for the consideration of something : a merger, a bid for an account, a research grant, and so on.
· Proposals serve to improve the existing working conditions of an organization.
· Proposals can be made internally from one department to another.
· Good proposals help the organization to win financial returns.
· Proposals relating to research activities play a very significant role in the progress of an individual or organisation.
Q.18 What factor should be considered for writing a proposal ?
Related Questions -
Q. What are the qualities of a good proposal ?
Ans. Technical proposals should:
· Demonstrate to appropriate decisions makers that their needs would be met with
· Be more creative than other forms of professional writing
· Permit informality and personal approach in style to some extent
· Keep in view the customer’s convenience, financial gain, and prestige
· Look neat and attractive
· Include summary, background, objective, description of the problem, methodology, and cost estimate
· Anticipate any possible reasons for rejection and provide suggestions for overcoming them
· Follow meticulously the requirements of the solicitor
· Contain certain or all elements of structure according to the purpose, usefulness, and requirements of the recipient language.
· Use plain, direct, and unambiguous expressions.
Q.19 How many types of proposals ?
Ans. Proposals are written for business enhancement, for scientific enquiry, for technical knowledge and so on.
There are some different types of proposals -
(1) Business Proposals: -
Proposals dealing with any aspect of business, trade and commerce are known as business proposals.
(2) Research Proposals: -
Proposals, concerned with a project requiring scientific enquiry or systematic investigation, are known as research proposals.
(3) Technical Proposals: -
Proposals relating to the technical knowledge and skills are known as technical proposals.
The business proposals, the research proposals and the technical proposals may further be classified into two broad categories -
(1) External Proposal: -
A proposal written by a firm in order to win contracts for work is known as the external proposal.
(2) Internal Proposal: -
The writer prepares an internal proposal with a motive to convince the person or group in authority to allow him to implement his ideas. Internal proposals are, thus, submitted within a company.
There is one more method of classifying the proposals into two broad categories as mentioned below:
(1) Solicited Proposal: -
When a proposal is prepared in response to an invitation from a firm or some government or non-government organization, it is known as the solicited proposal. In such forms of proposals, the proposer receives a form from the firm inviting the proposals. The writer is required to supply the relevant particulars, as demanded by the firm. Solicited proposals are generally prepared in response to advertisements.
(2) Unsolicited Proposal: -
Sometimes a person prepares a proposal about a problem. This type of proposal is developed by an individual, without being asked or without any external encouragement. Such proposals are commonly known as unsolicited proposals where the proposer tries hard to rouse the interest of the people to whom he has sent his proposal. The writer hopes deriving some profits from the proposal.
Q.20 Explain in brief the format of a proposal with a suitable example.
Related Questions -
Q. Discuss the formal structure of a technical proposal. (2009-10, 11 - 12)
Q. Discuss different parts of the proposal in its structure. (2013 - 14)
Ans. A Proposal for the Manufacturing of Surgical Appliances
(i) Front Matter: -
By : Prashant Kumar,
Manager,
Surya Medical Center, Kanpur
Date : March 5, 2005
To : Ministry of Health, Lucknow, Uttar Pardesh
From : Prashant Kumar, Manager
Surya Medical Center, Kanpur
Subject : Proposal for the financial assistance for the manufacturing of Surgical Appliances.
· Summary or Abstract: -
The project is about to set up a manufacturing unit of surgical appliances. Cotton, artificial limbs, instrument to measure blood-pressure, thermometer etc. would be manufactured. These would help the physically handicapped people in their day-to-day life. Now -a-days such surgical appliances are very much in demand.
(ii) Technical Section :
Introducton: -
· The Purpose : Life has become very complex today. Streets are over-crowded hence people often meet accident and become lamb. The artificial limbs will help them to walk and work properly as they did earlier. Other appliances will be of great use.
· The Problem : But the supply of these surgical appliances often falls too short of the demand. The establishment of this firm will meet out the people’s demand. The availability of different surgical items will be increased.
· Scope and Limitations : The scope for these surgical appliances is very wide. In the national as well as the international market there is a great demand of India made artificial limbs.
· Now-a-days we have heavy power cuts which may hamper the steady working of the manufacturing unit. One more problem which a proposer may come across is the availability of the raw material which often falls short of demand.
(iii) Managerial Section :
· Methodology : In order to carry out this project systematically, the project work will be divided among the following units :
(i) The Design Unit : Its main job will be to decide the shape and form of a limb which is proposed to be manufactured.
(ii) The Material Unit : This unit will help in collecting the required material from different sources.
(iii) The Management Unit : The main function of this unit will be to maintain coordination in the working staff. It will keep an account of the material brought from various sources, money spent and the quality of the product. It will also manage the labour required in the process of manufacturing these artificial limbs.
(iv) The Financial Section :
· Significance : The project will be viable from human point of view. It will also be profitable to the proposer.
Cost Estimate : Raw Material : 5,000.00
Equipment : 10,000.00
Wages : 2,000.00
Contingency : 20,000.00
(Maintenance of Machines, Correspondence, Traveling etc.)
Total 37,000.00